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Director of Facilities

Santa Ana, CA
Reports to : CEO
Summary of Position:
The Director of Facilities is responsible for planning, organizing and directing the maintenance, repair and alteration of restaurant buildings and grounds; serving as the company representative in planning and developing facilities and new construction; ensuring that jobs are completed efficiently and within regulatory guidelines and projected deadlines. This Director of Facilities works to
resolve restaurant problems and serve as a liaison between company employees and
outside contractors called in to fix those issues. Where necessary, places orders, receives
supplies and distributes them to the relevant parties. This role will be responsible for updating
executives on all the changes and needs and also be involved with
compliance, and other facilities-related needs.
Essential Duties and Responsibilities:
  •   Collaborates with others for the purpose of implementing and maintaining services and/or programs.
  •   Coordinates schedules for the purpose of ensuring required facilities preparation.
  •   Develops long and short range maintenance plans/programs (e.g. emergency response plans, energy management plans, annual budget, etc.) for the purpose of ensuring that resources are effectively utilized.
  •   Directs projects (e.g. site repairs/construction, preventive maintenance, etc.) for the purpose of ensuring completion within established time frames, project design and budget.
  •   Inspects new construction, repair work, projects, equipment, work orders, daily maintenance and supplies for the purpose of ensuring that jobs are completed efficiently; specifications for major capital improvements are within local/state/federal regulations; and approving inspection reports and payment requests.
  •   Monitors fund balances of assigned programs and related financial activity for the purpose of ensuring that expenses are within budget limits and/or fiscal practices are followed.
  •   Participates in meetings, workshops and seminars for the purpose of conveying and/or gathering information required to perform functions.
  •   Performs other related duties, as assigned, for the purpose of ensuring the efficient and effective functioning of the facilities department.
  •   Presents information for the purpose of communicating information, gaining feedback and ensuring adherence to established internal controls.
general administration, legal
  •   Represent the Facilities Department in inter-departmental meetings to support and facilitate communication and action between departments including field visits
  •   Coordinate all Facilities activities, work direction, and support systems
  •   Supervise contractors as needed
  •   Independently maintain and update administrative policies and processes
  •   Set up, maintain, and organize department's central files, information, filing, and messages.
  •   Manage work request, assigning work orders, entering system data, and providing the overall system administration.
  •   Invoice billing
  •   Experience with Computer Maintenance Management Systems (CMMS)
  •   Complete additional responsibilities as assigned
  •   Able to lift 25 lbs., climb ladders and stand for periods of time
  •   Visit locations to assess projects
  •   Job related experience within specialized field with increasing levels of responsibility is required.
  •   Five years of increasingly responsible experience in building maintenance and construction which involved facility planning, construction, maintenance and operations. Experience in a
    school district environment is preferred.
    •   Must have strong interpersonal skills and ability to work in a team environment
    •   Responsibility for follow-up on actions based on various team projects
    •   High organization skills in managing multiple projects simultaneously
    •   Ability to perform and manage technically complex projects using independent judgment and
      personal initiative
    •   Build strong internal and external relationships using effective verbal and written communication
    •   Recognize and act on opportunities; adjust direction when situation warrants
    •   Work independently without regular direct supervision
    •   Must be a provider of excellent customer service
  •   Collaboration Skills
  •   Communication Proficiency
  •   Decision Making
  •   Initiative
  •   Leadership Skills
  •   Problem Solving/Analysis
  •   Project Management
  •   Time Management
  •   Maintenance Experience in Retail, Restaurant or Commercial setting
  •   Knowledge of Excel, Word, Power Point programs
  •   Knowledge of construction planning a plus
Equal Opportunity Employer
Compensation : $120k - $130k + bonus and benefits 
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